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Meeting Information



Project Title: Review of Governance Reform in the National Nuclear Security Administration

PIN: DEPS-LAB-15-05         

Major Unit:
Division on Engineering and Physical Sciences

Sub Unit:
Laboratory Assessments Board DEPS

RSO:
Weidman, Scott

Subject/Focus Area:
Engineering and Technology; National Security and Defense


Review of Governance Reform in the National Nuclear Security Administration
October 3, 2017 - October 4, 2017
Sandia National Laboratories, Albuquerque, NM


If you would like to attend the sessions of this meeting that are open
to the public or need more information please contact:


Contact Name: Rodney Howard
Email: rhoward@nas.edu
Phone: 202-334-2421
Fax:


Agenda:

Anyone who wishes access to this meeting must contact Rodney Howard no later than September 22, 2017.


Tracking and Assessing Governance and Management Reform
in the Nuclear Security Enterprise

SITE VISIT
October 3-4, 2017
Sandia National Laboratories
Albuquerque, NM

OBJECTIVE: For the Panel to learn, through dialogue and discussion, the perspectives of SNL and field office staff on various aspects of governance and management reform: what is working well, remaining challenges, and suggestions for further improvement.

Tuesday, October 3, 2017
CLOSED SESSION FOR PANEL MEMBERS AND STAFF ONLY
7:30 am Convene in hotel lobby to transport to SNL

OPEN SESSION
8:00 Arrival and badging

8:10 Transport to meeting location

8:20 Welcome and breakfast

8:30 Study background and site visit objectives
- What the panel is looking for and where we stand in our study

8:45 Welcome and SNL Overview
SNL’s organization, range of work, number of employees, etc.
High level discussion of the challenges of contract transition at SNL, and how they are working with the site office and HQ in the transition
Managing and coordinating change: challenges, what is working and what is not working

10:30 Break

10:45 Field Office Overview
Field Office organization, number of employees, major responsibilities, etc.
Major decisions in which the Field Office/FOM is involved
Role of the field office in lab oversight
Extent to which involved in management and evaluation of lab operations
Involvement in peer review initiative
Overlap of field office responsibilities and authorities with HQ, DOE, or the M&O
Nature of relations and communications with HQ: challenges and barriers

12:00 Working lunch

12:45 Tour(s)

2:45 Parallel/concurrent discussions with employees (half of panel members in each group)

Discussion with 6-10 Field Office employees
Sample topics:
Optimizing the relationship between the site and the M&O contractor
Nature of relations and communication with M&O employees and leadership
Nature of relations and communication with HQ
Challenges for government to speak with one voice
Changes that would make work more efficient and/or improve relationships
Barriers to efficient operations
Ability to attract and retain people with the “right” skills
What works well and what could be improved?

Discussion with 6-10 M&O employees
Sample topics:
Optimizing the relationship between the M&O contractor and Field Office employees
Nature of relations and communication with Field Office employees and leadership
Barriers to accomplishing mission; barriers to efficient operations
Changes or improvements in working relationships
Evidence of reductions in transactional analyses
Changes that would make work more efficient and/or improve relationships
Extent and impact of oversight activities by field office personnel and by other entities (e.g., GAO, IG, external groups)
Ability to attract and retain people with the “right” skills
What works well and what could be improved?

5:00 Adjourn

CLOSED SESSION FOR PANEL MEMBERS AND STAFF ONLY

Working Dinner


Wednesday, October 4, 2017
CLOSED SESSION FOR PANEL MEMBERS AND STAFF ONLY
7:45 am Convene in hotel lobby to transport to SNL

OPEN SESSION
8:15 Arrival and transport to meeting location

8:30 Working breakfast

8:45 Conversation with SNL “Fellows” or a similar cross-section of senior scientists or engineers—distinguished technical leaders with a strong commitment to the SNL mission

10:00 Break

10:15 Discussion about recommendations of the Augustine-Mies and CRENEL reports and about HQ-led initiatives designed to optimize the relationship between the M&O contractor and the government
Changes since those reports were issued
Unresolved and/or unaddressed issues at SNL
Clarity or lack of clarity about roles and responsibilities
Effectiveness and impact of major HQ initiatives/barriers to full implementation, e.g.:
lab strategic planning,
site governance/peer review
decreasing burdensome practices
progress in cutting back on hands-on transactional oversight
others
Discussion of what needs to be improved to strengthen the management and governance of the labs? To improve relationships between the lab and the Field Office? HQ?

CLOSED SESSION FOR PANEL MEMBERS AND STAFF ONLY

11:30 Working lunch for panel to identify and discuss major observations from the site visit and any follow-up steps needed

1:00 Adjourn, transport to badging office


Closed Session Summary Posted After the Meeting

The following committee members were present at the closed sessions of the meeting:
Robert Shea
Donald Levy
Jonathan Breul
Elizabeth Cantwell
Keith Coleman
David Graham
Robert Hale
Kathleen Peroff
Barbara Romzek
Merri Wood-Schultz


The following topics were discussed in the closed sessions:
Observations from the site visit
Plans for next steps

The following materials (written documents) were made available to the committee in the closed sessions:
none

Date of posting of Closed Session Summary: October 12, 2017